Distractions at work not only reduce the concentration but also affect productivity and quality. You must work on these diversions as a leader to provide the optimum environment for employees to work. However, a single solution may not work to increase the focus of employees on the assigned tasks. Remove Distractions, read full review.
Even though the office environment is essential, you may have to find ways to reduce disturbance at a personal level. There is a difference between implementing strategies at administration and personal level.
The following tips will help you remove the distractions at your business on both the levels.
Environment Distractions
Noisy co-workers, mobile phones, TV, and some squeaky furniture are some common source of environmental distractions. Even the extremely bright or dull lighting can also make the employees lose focus at work. Try to eliminate the environment reasons or at least reduce them to a level less intimidating to the staff.
Some measures may require you to put some investment. It may seem unnecessary, but the return from increased productivity and quality will cover the initial cost. Apply for guaranteed loans for unemployed to pay for these changes in the workplace.
Meetings | Remove Distractions
You should avoid frequent meetings as it completely distracts everyone involved from the activities they were performing. Apart from distractions, they also consume important hours of productivity. Do not think of meeting as the only way to increase communication.
Schedule a meeting once a week or month. Do not waste time in a meeting by discussing recurring or unimportant topics. Conduct a meeting before the one scheduled only if an emergency arises.
Tools and Technology
The investments made to streamline business processes may further complicate them. It is easier to think of these additional tools or software as a solution to the problems. However, they start to create problems after a few days or weeks of use.
Instead of using a separate tool for every task, invest in digital solutions such as office suites. Automation of tasks is also an option to eliminate tedious work from the schedule. To make those investments happen, you can take lending support by availing loans like provident from the private lenders.
Emails
Emails are indeed an important channel for professional communication. However, a single mail can cost 20-30 minutes of your time. Therefore, put the smartphone on silent mode and check the mails only during a designated time.
Also, replying to an email takes more time than the messaging apps such as Skype or WhatsApp. The communication will be streamlined within the organisation. Employees at a different level of the corporate ladder can easily reach to one another.
Time Blocking
Many people think multitasking is a time-efficient way to complete daily tasks at the office. On the contrary, it reduces the focus on a single task, and people end up spending more time on them. You should promote the culture of single-tasking at the office.
Ask the staff to create time blocks of 30 minutes to an hour. Only the intended task should be performed during these time intervals.
Plan
The most productive hours of the day are different for every individual. You should plan your day to keep the most important tasks for these hours. You can use the hours you stay focused the most to complete the most complex tasks of the day.
Notifications
As mentioned above, a single email can cost up to 20-30 minutes of your time. Add the other notifications from social media and other applications to the distractions as well. You will end up wasting at least an hour of your necessary time at work.
Allocate a time during the day to check the mobile phone and reply to texts. You can store the mobile phone is a safe location while working on essential tasks. You can still pick emergency calls, but try to refrain from the notifications.
Chatter-Free Space
There are many workspaces where chattering is a part of the job. Phone calls with clients and collaborative projects make it difficult to find a quiet space. You can use the unoccupied conference room or other silent spaces.
You can also work from home while working on meaningful projects that require complete focus. Use headphones to prevent the jibber-jabber from the workplace to distract you from the task in hand.
Communicate
Your teammates will understand the stress of working on a deadline. You can ask them not to disturb when you need to active the full-focus mode. Even a few hours a week can be extremely helpful in increasing productivity.
Prioritise | Remove Distractions
Low-valued tasks are also a form of distractions when compared to vital activities. You must prioritise tasks based on their importance if you are managing a small business. Write down the tasks for each day and rank them based on their priority to manage time efficiently.
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To conclude, distractions at work are a severe concern that takes critical productive hours. You must find ways to reduce them as it is one of the responsibilities of a leader. Also, ask the employees to contribute to the efforts to reduce overall distractions in the office. Did you find this article – Remove Distractions, useful?
