File sharing is a useful practice that helps businesses to perform their tasks smoothly and at a fast pace. By using file-sharing platforms, you can perform instant file sharing with anyone in a few seconds. File sharing platforms are a bit technical, so you need to have some technical knowledge. Or, you can have someone in your team that knows how these instant file-sharing platforms work. File sharing for business can help your organization to grow rapidly.
With this incredible platform, there is no need to share the file with everyone separately. Your employees can access the file once it has been shared. File sharing platforms have made it convenient for businesses to access a file from one system to another. Organizations use cloud services to store all the data and information regarding their business. This cloud file sharing is secure and hard to be accessed through unauthorized attempts.
When a file is shared among different people, the owner of the file can set different permissions for different users. You can set read-only and edit as well accordingly. When a file is shared through cloud file sharing, it is recommended to access the file through a secured network connection. This reduces the risk of that file getting stolen. To use the file-sharing applications in the best way, you need to make sure that you develop a file-sharing policy that works with all types of files.
File sharing has provided a lot of benefits to all users. File sharing applications are found to be productive for businesses. But everything comes with advantages and disadvantages and the same is the case with file-sharing platforms. Let’s just have a look at the advantages and disadvantages of file-sharing applications.
Pros of File Sharing for Business
Here are the advantages of using file-sharing platforms that can be very beneficial for your business.
A Single File Version
It can be very hectic to deal with a file of different versions containing the same information. With a file-sharing platform, you have to deal with a single version of the file. When a file is shared among simultaneous users through a file-sharing platform, everyone can access it and there is no need to change the file version.
Saves Time & Money
A file-sharing platform makes the working of your employees very convenient. They do not need to share the file through email or download it. Once a file is shared with them, they can access it easily whenever they need it. If you are using a cloud-based file sharing platform then, you do not have to spend extra money on storage.
Backup & Recovery
Files remain secure in the cloud. You do not need to maintain a manual backup when you are using a file-sharing platform or a cloud-based platform to share or save files. If anything goes wrong with your systems then, all your files are secured in the cloud. You can access and retrieve them whenever you need them.
Cons of File Sharing
As mentioned earlier, everything has its drawbacks. So, here are some of the disadvantages of using file-sharing platforms. Let’s have a look at them:
Higher Bandwidth Speed
To access the shared files quickly and easily, a network connection with higher bandwidth is required. Without a good Internet speed, you will face difficulty accessing the required file that has been shared. If your network connection is not that fast then, you can not enjoy the benefits of file-sharing.
Higher Risk of Infected Files
Let’s say that the file has been shared with you from a system that has been infected with a virus. The shared file is also infected and when you access it through your system then, you will invite the virus into your system as well. So, you need to be very careful when using file-sharing applications. If you share a file from an infected system, it can be harmful to many other systems as well.
In final words advancements in technology have made it very simple to collaborate and share information. File sharing is a great method that helps your business to increase productivity by saving time and money. Although the benefits are far more than the cons still, make sure that you are familiar with the risks of file-sharing, only then you can get the best out of it.
